Cleartext Systems

Value Added Distributor, Software & Cloud
Call +44 (0)1494-453945

Online Registration & Vehicle Curation for Motoring Events & Festivals

Festival, Parade, non competitive Hill Climb, Sprint or Rally in one practical system

Motoring Event Registration Systems (MERS) is an online registration of interest database system that helps you put on a great event without getting swamped in paper, email or generic 'ticketing' type vehicle applications, the postal system and spreadsheets.

It helps you wade through hundreds of registrations and pick the vehicles you want to attend, keeping a booking history you can use to keep your entry list fresh and new.

Testimonial, Kop Hill Climb
"Dealing with hundreds of registrations was never an easy task but so much easier now with our new Entrants Registration System. - Entrants Team Leader, Entrants/Car Clubs." (now 1200+ vehicles)

Parade, Festival, Hill Climb, Sprint or Rally

Our powerful event management solutions excel in the process of entrant registration and management, vehicle selection via a workflow process that allows you to select the best of the applicants. Issuing of digital 'paperwork' such as joining instructions, run numbers and paddock passes is part of the system.

The system also has the basics; web form based entry, online payment and mail merged email confirmations with customisable templates. The powerful report generator gives you current status on your bookings as well as vehicle listings for gate stewards, sign on desks, paddock marshals and commentators.

Static Display and Parking

The platform also delivers management of clubs, exhibitors and sponsors and the associated support vehicles. These organisations, and the entrants, are able to register vehicles in their account via their own login reducing your workload.

Want to offer pre-paid parking? We've got that covered as well enabling you to build cash flow prior to the event. We can even help you select the best spectator ticketing solution and integrate it into your new web site and booking system.

Testimonial, Bromyard Speed Festival
"Bromyard Speed Festival implemented MERS in 2016 in preparation for our 2017 event. It has saved time and improved the accuracy of our registrations and will be important to us for years to come. Implementation was straightforward and, when needed, the support has been both prompt and effective. Happy to recommend the system for use in similar circumstances." - Tony Burt, Director.

Saves you time & money, makes processing entries fun again!

No more manual processing or print and postal charges, all registration communications and joining instructions are sent by email. Paddock, officials and parking passes are printed 'at home' and come with QR information codes and bar code security features built in.

Experience counts, and we've got it!

The Motoring Event Registration System(MERS) has been designed and developed by people with track day, sprint, hill climb, tarmac rally and, crucially, hospitality and event management experience.

MERS has had ten years real world use with continual updates helping run one of the UK's premier closed road events over two days with 900+ vehicles. We've also helped new events startup with systems and consulting. We know it works, we know it works well.

Testimonial, Oakamoor Hill Climb
"The online registration software provided us with a comprehensive tool to manage entries for Oakamoor and their support has been second to none." - David & Lucy Leigh, Organisers.


Fully Digital

No paper application forms or joining instructions, even paddock passes are electronic. Online card payments are safely managed via a payment gateway taking card and Paypal payments. Bank transfers, cash, cheque payments and comps can be prcoessd manually.

Your Branding

We'll use your branding so the registration system matches your web site. Email templates and paddock passes are easily customised and branded by you or with our support.

Your money

Fees are sent directly into your account. We don't hold your funds or deduct fees at the booking point, making it easy for you to monitor sales.

Your Data

Manage and own your own data, provision events as often as you like when you like. Export your data whenever you need it. We keep it backed up in the cloud in accredited data centres.

Professional Image

Putting on a good show is hard work, making it look good online is where we excel with high quality digital services in the cloud supported by very high quality print and consulting services.

Fees that scale with you

If you're just starting out we'll keep fees low with just the features you need. Fees scale up as your event and income grows. As a motoring enthusiast we've even been known to barter, especially if you are running a charitable event.

Additional Digital Sevices.

We can also supply a complete online and offline package encompassing design work for branding, a domain name, web site, email, entrant registration, booking and management system. We can even supply the email inboxes for the domain name. If you have these in place already we can supply our amazing entrant registration, booking and management system on it's own with your branding.

To compliment the onlines services we can also supply print packages for things like posters, flyers, event stickers, event plates, run numbers and listings for marshals, stewards and organisors.

This one stop shop approach for the online and offline components of your event leaves you to get on with planning and managing the physical aspects such as road closures, sponsors, grandstands, marketing and food court.

Consulting Sevices.

As well as the digital services we can apply twenty years experiance in rallying, hill climbing and sprinting with ten years of event organising knowledge to help you put the best event possible in place.

You'll need help with vehicle curation, selection, entrant communications and advice with appropriate processes and proceuures to follow. We can help with entrant management on the day, best practice with driver sign-on and briefings.

MERS delivers year on year and has likely solved most if not all the digital entrants management problems you have or will encounter running a curated motoring event.

For a no-obligation demonstration. Click here to register your interest.

From a world class software development company.

Adobe MAX Awards 2010

Adobe MAX Awards 2010
For Cleartext Enterprise Social Messaging

Contact us to discover how we can help grow your business.

If you’re an IT vendor looking to for value added channel management, or if you’re a reseller who wants superior technical and admin support, and access to leading IT solutions, contact Cleartext Systems today on: +44 (0)1494-453945